Privacy Policy

Last updated: December 29, 2025

1. Information We Collect

Clubhouse ("we", "our", or "us") collects information you provide directly to us, including:

• Account Information: Name, email address, phone number when you create an account
• Team Information: Team names, player rosters, schedules, and event data
• Registration Data: Player names, birthdates, parent/guardian information, emergency contacts, and medical information for player registrations
• Payment Information: Payment details processed securely through Stripe (we do not store full credit card numbers)
• Usage Data: Information about how you use the app, including check-ins and RSVPs

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process transactions and send related information
• Send push notifications about team events, payments, and important updates
• Facilitate team communication and coordination
• Track event attendance and manage player check-ins
• Respond to your comments, questions, and requests

3. Information Sharing

We share information in the following circumstances:

• With Team Members: Team staff can view player information and registrations for their teams
• Service Providers: We use third-party services including Firebase (data storage), Stripe (payments), and SendGrid (email)
• Legal Requirements: We may disclose information if required by law or to protect rights and safety

We do not sell your personal information to third parties.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of data in transit and at rest
• Secure authentication through Firebase Authentication
• PCI-compliant payment processing through Stripe
• Access controls limiting data access to authorized personnel

5. Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. You may request deletion of your account and associated data by contacting us.

6. Children's Privacy

Our service involves managing youth sports teams. We collect information about minors only through their parents or guardians during the registration process. Parents/guardians must consent to the collection of their child's information.

7. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information
• Opt-out of marketing communications
• Disable push notifications through your device settings

8. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

9. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Email: eric.s.jaffe@gmail.com